Just About to ....
Chair A Meeting

(Tip 1 of 10)

Plan what you’ll do about latecomers, e.g. close or lock the door, remove any spare chairs, make sure all the biscuits are gone before the meeting starts, etc

(Tip 2 of 10)

Bring a sign for the door saying “Please do not disturb, meeting in progress.

(Tip 3 of 10)

 Consider bringing biscuits (but only for the people who are on time – the biscuits disappear once the meeting starts).

(Tip 4 of 10)

Assign roles – minute taker, time keeper, process monitor who will review it at the end (or half way through??)

(Tip 5 of 10)

Make sure you are there nice and early to get the room the way you want it, and so that you certainly won’t be late

(Tip 6 of 10 )

Do you have an agenda? If not you can quickly sketch one out, listing the main points that the meeting will cover.

(Tip 7 of 10 )

Find the previous minutes, which would ideally be a list of the actions given to each person last time. Each action should be allocated to just one person.

(Tip 8 of 10)

Consider reminding any regular latecomers about the meeting and the start time.

(Tip 9 of 10)

Consider setting up a visual aid like a flipchart or a projector with a mind-map on it ready for the meeting, so that everyone can have something to focus on

(Tip 10 of 10)

  Consider bringing a laptop so that you can make a note of actions agreed as you go along, and then send them out as soon as the meeting finishes. This list could be projected up during the meeting.

  Last minute emergency help from Chris Croft Training
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